مساعد ادراي ولوجستي -المنظمة الدولية للمعوقين - القدس

Position:Administrative &Logistics Assistant

Responsible to:Administrative officer

Location:Jerusalem

Closing date:15th October 2013

Job Type: Full Time

THE ORGANIZATION

Handicap International is an international organisation. Non-governmental, non-religious, non-political and non-profit making, it works alongside people with disabilities, whatever the context, offering them assistance and supporting them in their efforts to become self-reliant. Since its creation, the organisation has set up programmes in approximately 60 countries and intervened in many emergency situations

THE JOB

Under the responsibility of the Administration Officer, the Administration & Logistics Assistant will support the Administration Officer in the administrative, human resources, financial and logistics daily management of the office.

To assist the Administration Officer in ensuring that the country’s legal framework is respected and that the administrative framework defined by head office and the rules specific to the programme are applied, with the constant aim of defending the association’s interests and ensuring the correct utilisation of resources.

S/he Main tasks will include:

-Administrative management of the office & other premises in Jerusalem & Ramallah (relationship with landlords, insurance follow-up, supervision of Driver/Log Support, cleaners and management of thier planning etc.).In charge of daily cash flow management (Management of cashboxes & bank accounts, monthly treasury needs forecast preparation and operation of transfers).

-Ensure the proper daily follow up of accountancy: Payments operation, record in and maintain journals, accountancy preparation & proper filling, and the transmission of originals on monthly basis to the head office.

-Ensure that all contractual documents existing are followed up on and consequently archived (Commercial, lease/rental, consultancies, HR, logistics…etc) and circulated to the head office.

-Follow-up of Human Resources file for national staff (prepare work contracts for national staff, keep updating their files, leave & sickness monitoring, and HR database regular update)

-File all partnership agreements, update the partners database on regular basis, operate transfers to the partners.

-Organize the different stages of the local and regional purchasing of goods and services: market surveys, quotations, bid analysis, pro forma requests, ordering, receipt, conformity checks, and organize necessary transportation according to HI purchase procedurs.

-Manage the supply of materials/ services for HI premises in Jerusalem and Ramallah, and support Gaza office when needed.

-In charge of the offices equipment/IT needs identifications, installation, allocation, follow up of it’s maintenance, monitoring and updating related follow up charts and files, and running physical sock take in accodance with HI equipments monitoring procedures.

-Ensure the proper vehicles management (reinforce the rules governing vehicles usage, organize it’s maintenance when needed, regular check up. Follow up of administrative tools: car documnentation, log books, weekly checking, and update all vehicles related monitoring charts and files).

-Responsible for the follow up of staff visas, work permits and passports renewal (documents preparations, submission to related parties, and it’s continuos tracking).

THE SUCCESSFUL CANDIDATE

-Must have a Bachelor degree in Accounting, Business Administration or any other relevant social sciences.

-Ability to work under pressure in an unstable and changing environment, Flexibility, ability to take initiatives and make decision. .

-Must have strong organizational skills, posses’ diplomatic, strong communication and interpersonal skills, solution oriented

-At least 2 years’ experience in similar positions with International NGO’s preferable.

-Must have a strong practical knowledge of MS office (Word, Excel, outlook…etc).

-Should be aware to the needs of vulnerable groups.

-Excellent knowledge in English language and very good Hebrew language (written and spoken),

-Must be Jerusalem ID holder..

-Must have valid driving licence at least for two years. 

Initial contract will be for a period of 1 year and the position is based in Jerusalem.

Handicap International is an equal opportunity employer and particularly welcomes applications from persons with disabilities

Interested candidates may please send their resume with cover letter before the 15th of October 2013 to: 

hr.opthi-me.org