مساعد الاتصالات والادارة - امديست - رام الله

AMIDEAST seeks a full time Administrative and Communications Assistant for the final phase of the Palestinian

Faculty Development Program (PFDP), which is located in AMIDEAST's El-Bireh/Ramallah office.  Initial contract period is anticipated to begin o/a November 1st, 2013 and continue for one year, with possible extension.

Launched in October 2005, the Palestinian Faculty Development Program (PFDP) aims to increase capacity within the higher education sector in the West Bank and Gaza Strip and address long-term issues of reform in teaching and learning practices. The key function of the Admin and Communications Assistant is to provide overall administrative and clerical support to PFDP activities.  In addition, the position supports the work of short-term PFDP consultants and international visitors, including travel arrangements, meeting arrangements and logistics, as well as office support.  A secondary function is coordinating the communication of PFDP activities and achievements to USAID, AMIDEAST Headquarters, academic audiences, and the general public, with guidance and input from the Education Programs Manager and oversight and direction from the Chief of Party. The Assistant is expected to project a professional appearance and approach, have a cooperative attitude, and maintain high ethical standards.

This position reports directly to the PFDP Chief of Party, who will provide general oversight and direction.  A key requirement, however, is that the Assistant exercises initiative and responsibility in the planning and discharge of duties and in the smooth day-to-day running of the PFDP office.

Specific duties will include but are not limited to the following:
-Provide administrative and clerical support;
-Coordinate visits and outreach of PFDP staff to universities, agencies, and ministries;
-Maintain PFDP’s database, records, and files;
-Keep track of all participants and other contacts associated with PFDP and provide email and telephone support to institutions and individual requests for program information;
-Compile minutes of meetings and document program activities as needed;
-Update and maintain the office inventory list, records, stationery and office equipment;
-Photograph PFDP activities and events and maintain a chronological photographic record that can be incorporated into public relations and communications publications and activities;
-Work with other staff to coordinate local press coverage during PFDP activities and events;
-Coordinate and provide logistical support to major events, activities, and international visitors;
-Update and maintain PFDP website;
-Update and maintain PFDP data in the USAID GIS database

Applicants must have the following credentials and experience in order to be considered:

Essential:
-Minimum education of a Bachelor’s degree in a relevant field;
-At least 2 years of responsible administrative experience in a professional office environment;
-Excellent written and spoken Arabic and English;
-Proficiency in Microsoft Office: Word, Excel, PowerPoint and Outlook;
-Precise attention to detail, organizational skills, and ability to work under pressure and able to take the lead on individual initiatives;
-Ability to take good photographs and prepare photographs for PFDP publications

Desirable:
-Master's degree
-Experience working on USAID-funded projects
-Experience working in the field of education and higher education
-Previous experience in public relations or communications; knowledge of strategies for media outreach

To apply, please e-mail a cover letter expressing interest that explains why you are interested in this opportunity, along with a detailed resume/CV and contact information for three references no later than October 19th. Please use the following email address to submit your letter and resume/CV:

sabboushiamideast.org

and indicate the position you are applying for in the subject line.  Only short-listed individuals will be contacted for further consideration. No phone calls, please.